The Evidence Library — find any document without remembering where it is
An auditor asks you for a copy of a document. Where is it? Which board, which card? And it may be filed in more than one place.
The Evidence Library solves this: one window showing all your facility's evidence — from the compliance guide, inspections, incidents, corrective actions, facility audits and work permits — in a single searchable list.
A window for looking, not uploading
Nothing is uploaded, edited or deleted in the library. Evidence lives on its subject: it's uploaded onto the compliance clause, the incident or the inspection just as it always was, and the library is an index on top of that — it shows you what you have and where it is.
One row may sit in several places
When the same file is uploaded onto a clause and onto an incident, those are two separate copies in the system. The library knows them as one file (it compares the digital fingerprint, not the name) and shows them as one row marked "2 copies". Open the row and every location appears, each with an "Open subject" button that takes you to the card itself.
That's a second benefit beyond finding: duplication that was invisible is now visible.
Search by what you remember
Type words, not a full phrase — "maintenance contract" finds maintenance-contract.pdf, and order doesn't matter. And the search isn't limited to the file name: it covers the evidence's caption and its subject's title. So if the file name is a meaningless code (IMG_20260714.pdf), search by what you actually know: "slip", "INC-2026-042", or the clause number.
You also have filters: surface type (incidents, inspections…) and a date range.
The badges
- A colored dot beside the name: the Advisor's verdict on the file — green proves it, amber needs your eye, red doesn't prove it. No dot = not read yet.
- "Archived subject": the record holding the evidence was archived. The evidence stays visible — an audit trail is never hidden.
- "Deleted subject": the parent record was permanently deleted and the file remains.
Who sees it
The facility's admin alone. Because the library shows evidence from every surface in one place, its door is limited to whoever can see them all anyway.